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Recurring Tasks

Scheduled Tasks

With Scheduled Tasks, you automate regular workflows: have hermine.ai run tasks once, daily, weekly, monthly, or on specific weekdays, e.g. creating summaries, sending reminders, or querying data.

The 'Scheduled Tasks' tab in personal settings: enable, create, and manage tasks.

  1. Toggle Enable Scheduled Tasks: unlocks the feature.
  2. Button New Task: creates a new scheduled task.
  3. Your Scheduled Tasks list: each task with a status badge (Active or Paused), assigned agent, schedule, and next run.
  4. Action icons per task, e.g. Run Now, Pause, Edit, and Delete.

Use Cases

Example Frequency Benefit
Daily industry news overview Daily Automatically generated summary of key developments
Weekly project report Weekly Status update for your team without manual effort
Report every Monday and Thursday Specific weekdays Multiple fixed dates per week with a single task
Monthly budget overview Monthly Automated report on expenses and AI usage
One-time deadline reminder One-off Timely notification for a fixed date

Activation

  1. Open the avatar menu in the top right and choose Personal.
  2. On the personal settings page, switch to the Scheduled Tasks tab.
  3. Turn on the Enable Scheduled Tasks toggle.

Creating a Task in Chat

Once enabled, the easiest way is to ask hermine.ai directly:

Remind me every Monday at 9 AM to create the weekly report.

Or:

Create a summary of the most important tech news for me every day at 8 AM.

The AI recognizes the schedule and automatically creates the scheduled task for you.

Note: Creating tasks via chat only works after you have turned on the Enable Scheduled Tasks toggle.

Creating a Task Manually (Step by Step)

  1. In the Scheduled Tasks tab, click New Task (or Create First Task if no task exists yet).
  2. Enter a Name (e.g. "Daily News Summary").
  3. Describe in the Instruction what the AI should do (up to 10,000 characters).
  4. Choose the Schedule type:
    • One-off: a fixed date via Scheduled at.
    • Daily: every day at the selected Schedule time.
    • Weekly: a fixed Day of week.
    • Monthly: a fixed Day of month.
    • Specific weekdays: multi-select under Weekdays (e.g. Monday and Thursday).
  5. Check the timezone (default: Europe/Berlin).
  6. Optional: choose an Agent to execute the task. Without a selection, No specific agent (default) applies.
  7. Optional: set the Output format: Default (Markdown), Markdown, Plain Text, or JSON.
  8. Optional: enter a Notification email to receive the result via email.
  9. Save with Create Task.

Creating a new scheduled task: name, instruction, schedule, output format, and optional email notification.

  1. Name field: a descriptive title for the task.
  2. Instruction field: the work instruction for the AI, up to 10,000 characters.
  3. Schedule type selection: One-off, Daily, Weekly, Monthly, or Specific weekdays.
  4. Output format selection: optional format for the results.
  5. Notification email field: optionally receive the result via email.
  6. Create Task button: saves the task.

Task Overview

The Your Scheduled Tasks list shows each task's Name, Agent, Schedule, Next Run, and Status, plus a run counter.

Status Meaning
Active The task runs on schedule.
Paused The task is temporarily stopped.
Completed A one-off task has been executed.
Failed The last execution failed.
Action Description
Run Now Executes the task immediately, regardless of the schedule.
Pause Temporarily stops the task.
Resume Reactivates a paused task.
Edit Changes the name, instruction, or schedule.
Delete Permanently removes the task.

Viewing Results

Due tasks are automatically checked and executed every five minutes. Each execution creates a new message in the linked chat, marked as Scheduled Task. In addition:

  • With a Notification email configured, you receive the result via email.
  • The notification center also informs you about completed tasks.
  • For the Failed status, you'll find the reason in the task's error message.

Tips for Effective Tasks

  • Clear instructions: the more precise the instruction, the better the result.
  • Choose the right agent: use agents with access to the required tools.
  • Use email: enable the email notification for important tasks.
  • Mind the timezone: tasks run in the configured timezone (default: Europe/Berlin).

Tip: Combine scheduled tasks with Personal Memories. The AI then already knows your context and delivers more relevant results.

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